Baltimore County Public Schools - Records Management Program
Records Retention Schedules
State law mandates that each unit of state government have a program for the continual, economical, and efficient management of records. A records management program must include procedures to ensure the security of records and their prompt and orderly disposal when they are no longer needed. Although BCPS is not a “unit” of state government, the school system has opted to use the state’s procedures to guide and inform its records management program. As a result of this program, the school system maintains Records Retention Schedules.
Baltimore County Public Schools has approved records retention schedules that enable offices to decide when to dispose of their records. These records retention schedules are designed to ensure the school system records are retained for as long as they are needed for administrative, legal, fiscal, or audit purposes, and that they are properly disposed of once their value to the office and the school system has passed. Adherence to the schedule is important for the efficient and proper functioning of BCPS.
Whenever records are destroyed, a Certificate of Records Disposal (CORD) Form must be prepared. Click procedures for detailed instructions on how to obtain approval for and to destroy records.
BCPS Records Retention Schedules
- The records retention schedule for general records held by all offices and schools throughout BCPS is found in Schedule C1511, Records Common to All Offices and Schools.
- The records retention schedules for BCPS offices may be accessed by clicking on the office/division name below:
Indexes
General Records/All Offices and Schools
Board of Education
Superintendent
Chief of Staff
Community Superintendents
Division of Business Services
Division of Curriculum and Instruction
Division of Human Resources
Division of Organizational Effectiveness
Division of Research, Accountability and Assessment
Division of School Climate and Safety
Schools
Please contact the Records Officer if you have questions about
Records Management or the Records Management Program
Records Officer Contact: [email protected]