Skip to main content

Baltimore County Public Schools - Records Management Program

Superintendent’s Rule 2380, Records Retention, establishes systemwide standards and procedures for the management of the school system’s records retention program. The purpose of the record retention program is to efficiently manage BCPS records by adopting records retention schedules and managing the disposition and/or timely disposal of records in compliance with Board Policy, Superintendent’s Rules, and state and federal retention requirements.

What does “Records” Include?

As defined by Superintendent’s Rule 2380, records include all forms of recorded information-- regardless of physical characteristics or format--that are created, received, recorded, or legally filed in connection with the transaction of school system business. While records are easily recognizable in paper formats, most records are now created electronically, including e-mail, word-processing files, spreadsheets, databases, Web pages, videos and a variety of other electronic formats.

Records Management

BCPS has approved Records Retention Schedules (RRS) for retaining and disposing of records to enable offices to make informed decisions about their records. These Schedules are designed to ensure that BCPS records are retained for as long as they are needed for administrative, legal, fiscal, or audit purposes, and that they are properly disposed of once their value to the office and to the school system has passed.

Records Liaison

Each office is required to identify a member of its staff to serve as its records liaison. The records liaison will be responsible for managing the office’s records retention schedule, completing and submitting records disposal forms, and scheduling office records for transfer to archives and/or for disposal.

Records Officer

The Superintendent has appointed a records officer to serve as the primary records management contact for the school system. The records officer will provide oversight and management of the records retention program.

 

Please contact the Records Officer if you have questions about
Records Management or the Records Retention Program
Records Officer Contact: recordsretention@bcps.org

Contact BCPS

Baltimore County Public Schools
6901 Charles Street
Towson, Maryland 21204
443-809-4554

Report Fraud, Waste, or Abuse

Contact Leadership

Darryl L. Williams, Ed.D.
Superintendent

E-mail Dr. Williams

Follow @BCPS_Sup

©2020 Baltimore County Public Schools. All rights reserved.

Contact BCPS

twitter facebook Instagram Vimeo flickr BCPS Now Mobile App RSS Feeds BCPS Blog

Team BCPS Newsletter
Baltimore County Public Schools
6901 Charles Street
Towson, Maryland 21204
443-809-4554

Report Fraud, Waste, or Abuse

Darryl L. Williams, Ed.D.
Superintendent

E-mail Dr. Williams

Follow @BCPS_Sup

Site Map | Accessibility

©2020 Baltimore County Public Schools. All rights reserved.