Frequently Asked Questions

Registration Forms and Manuals

• Do we need a new registration form for each student each school year? Yes, a new registration form must be completed for each student each school year.
• Who should receive the registration once they are completed and returned to school? Once the registration form is completed, please send it to the Office of Third Party Billing in Timonium. You may send the form through our inter-office mail.
• We sent in some registration forms for students whose names did not appear on our September printout. What should we do? We are still registering students at the Office of Third Party Billing; therefore, additional names may appear on your October's printout. If they do, you may submit encounter data forms retroactive nine (9) months prior to the child's name appearing on the listing.
• Who should receive the registration form? We suggest that you send a copy of the Third Party Billing registration form home to the parents of all students enrolled in the special education program. You may also choose to talk to parents about the new Maryland Children's Health Program (MCHP), which will allow several families who may not have qualified for Medicaid in the past to qualify under the expanded program. Your school nurse has enrollment forms for this new program.
• We submitted a registration form for a student, but his name did not appear on our printout. Why? There could be several reasons the students name did not appear on your printout.
  
  1. The Medical Assistance number may not have been active at the time the Office of Third Party Billing called and verified the status of the social security number.
     
  2. The eligible list of students may have been printed before the registration form arrived at the Office of Third Party Billing.
     
  3. The IEP may not have been active. In this case, you would need to check the IEP and send the information to The Office of Student Data so they can update their records.