Frequently Asked Questions

Activity Detail Log

What is the intent of the Case Management Activity Detail Log?

The intent of the Case Management Activity Detail Log is to provide additional documentation that services were rendered to a child.

Who is going to match this form to our encounter data forms?

The encounter data form and the Case Management Activity Detail Log will be matched up during the audit process.

What information should we document on the Case Management Activity Detail Log?

The Case Management Activity Detail Log should be filled out when a case management service is rendered. Dates and outcome statements should match the encounter data form your submitting. This document is to provide additional details regarding the service you provided. You should expand on your outcome statement. Example: written note - tell what the note was about, phone call home to parent/guardian - what was the phone call about.

Can we complete the Case Management Activity Detail Log weekly?

Yes, you can complete the Case Management Activity Detail Log weekly. You must put each day of the week, example: October 21, 22, 23, 24, 25 ( DO NOT PUT 21-25 this is unacceptable) and then expand on your outcome statement. Example: written note - tell what the note was about, phone call home to parent/guardian - what was the phone call about.

Where do we file the Case Management Activity Detail Log?

The Case Management Activity Detail Log should be filed in the student's confidential folder, in the rear of the file and in the last section labeled Miscellaneous.

Why are we now completing additional paperwork?

This additional paperwork was recommended as a part of the audit performed by the Office of the Inspector General of the United States.

Is this form to be completed monthly?

Yes, the Case Management Activity Detail Log should be filled out when the case management service is rendered. Dates and outcome statements should match the encounter data form your submitting.