When a department wishes to change the title of a vacant position, it must submit a Vacancy Reclassification Form (VRF) to the Classification Specialist.

Along with the VRF, departmental management is required to provide a brief explanation of the reclassification request and to attach supporting documents to the form such as an organizational chart or job description.

The VRF is analyzed by the Classification Specialist, Office of Personnel Services, the Office of Budget and Reporting, the Assistant Superintendent for Human Resources, and the Deputy Superintendent for Business Services. The Office of Position Management verifies that the vacant position is valid. The Office of Budget and Reporting provides data regarding the fiscal impact of the requested reclassification. The Assistant Superintendent for Human Resources and the Deputy Superintendent for Business Services verify that the request is consistent with the organizational and functional goals of the department. The Classification Specialist determines the most appropriate class for the position.

The department is notified of the results of the VRF process when they are completed.