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Frequently Asked Questions
This section provides answers to payroll FAQs. If you do
not see the answer to your question or if you need additional
payroll information, please visit our website’s Staff
& Services Provided section. It will provide you
with the names and phone numbers of the Office of Payroll’s
staff and their responsibilities.
1) I am a teacher and I see “CND” in the section
where absences appear on my paycheck. It looks like I accrued
CND time. What is CND?
CND means “compensable non-duty week day.” It refers to
the days during the winter and spring breaks when ten-month
teachers, clerical employees, and paraeducators do not report
to work but for which they are compensated. For example, during
the winter break these employees are paid for the 4 winter
holidays, December 24, 25, 31, and January 1, when they fall
on weekdays. However, there are other days during the winter
break which are not holidays. These 10-month employees are
paid for these days as well. Likewise, there are CND during
the spring break and at the end of the school year. The 10-month
payroll calendar includes duty days, holidays, and CND. CND
is accrued each applicable pay period and then is ‘charged’
as a paid absence after the winter and spring breaks.
Employees who begin working after the first duty day for
10-month employees may not accrue enough CND time to cover
all of the days off during the winter and spring breaks or
at the end of the school year. As a result, they may be unpaid
for part of all of the CND.
2) How much sick and urgent personal business time
do I accrue?
Employees may be absent without loss of pay due to personal
illness. Personal illness, or sick time, is advanced to eligible
employees at the beginning of their work year. July 1 is the
start of the work year for 12-month employees. For 10-month
employees, the work year begins in late August. Employees
may accrue an unlimited amount of sick time. Employees may
also be absent without loss of pay to care for an ill member
of the immediate family. Employees may use up to 8 days of
their personal sick leave for “illness in the family.” Up
to 4 days a year (to a maximum of 8 days) are advanced from
the employee’s sick leave for this purpose. For example,
if a teacher is advanced 10 days of sick leave, up to 4 days
of this leave will be advanced for “illness in the family;”
6 days will appear in sick leave and 4 days will appear in
family illness leave. But all 10 days are available to the
employee for personal sick leave.
Please note that each of the Master Agreements (i.e., union
contracts) contains a comprehensive list of absences and leaves
available to permanent employees.
Employees may be absent without loss of pay to tend to urgent
personal business which cannot be attended to on weekends
or after duty hours. Unused urgent personal business time
“rolls up” to sick leave at the end of the fiscal year.
The chart below shows the amount of sick time and urgent
personal business time for teachers, clerical employees, paraeducators,
and administrative staff.
| Employee
Group |
Sick
Leave |
Urgent
Personal Business |
| TABCO
Teachers – 10 months |
10
days (65 hours) the first 2 years; 15 days (97 hours
30 mins) thereafter. |
3
days (19 hours 30 mins) each year. |
| BACE
Clerical/Classified – 10 months
BACE Clerical/Classified – 12 months
BACE Paraeducators |
10
days (75 hours) the first year; 15 days (112 hours 30
mins) thereafter.
12 days (90 hours) the first year; 18 days (135 hours)
thereafter.
10 days (65 hours) the first year; 15 days (97 hours
30 mins) thereafter. |
5
days (37 hours 30 mins) each year for 10- and 12- month
BACE clerical and classified employees.
5 days (39 hours) each year for paraeducators. |
| CASE
Administrators, Supervisory, and Technical Employees
– 12 months |
12
days (90 hours) the first 2 years; 18 days (135 hours)
thereafter. |
5
days (37 hours 30 mins) each year for 10- and 12-month
CASE employees. |
Eligible 12-month permanent employees also accrue vacation
time.
| Employee
Group |
Vacation |
| TABCO
Teachers – 12 months |
20
days (130 hours)/fiscal year. |
| BACE
Clerical/Classified – 12 months |
First
5 years: 10 days (75 hours)/fiscal year.
6-10 years: 15 days (112 hours 30 mins)/fiscal year.
> 10 years: 20 days (150 hours)/fiscal year |
| AFSCME
– 12 months
Custodians, grounds, maintenance |
Same
as for BACE except “day” is based upon 8 hours |
| CASE
Administrators, Supervisory, and Technical Employees
– 12 months |
20
days (150 hours)/fiscal year. |
It is important to note that leave is advanced and accrued
in hours and minutes and appears on pay documents as HOURS:MINUTES.
3) I am a teacher and my pay stub shows a sick leave
balance of “300:30.” What does this mean?
Teachers work a 6 hour 30 minute day. The “300:30” refers
to 300 hours and 30 minutes. Since it is not possible to
divide hours and minutes, the 300 hours and 30 minutes must
be shown in decimals; that is, 300.5 (30 minutes = .5 of
an hour). Then, to obtain the number of sick days available,
divide the 300.5 by 6.5 (6 hours 30 minutes = 6.5 hours in
decimals).
300.5 ÷ 6.5 = 46.2 days
4) I’m an administrator and I want to hire someone
to monitor our hallways during the change of classes. How
do I do this?
Contact the Office of Temporary Services in the Department
of Human Resources at 410-887-4181 for information about the
hiring of miscellaneous/contractual and temporary employees.
5) I am an administrator and my school obtained a
grant to pay teachers to tutor our students on Saturdays.
How much may I pay them?
Regardless of the funding source, all permanent employees
must be paid from the list of rates negotiated between the
Board of Education and its employee bargaining units. There
are no exceptions to this. The negotiated rates of pay may
be found in The Payroll Handbook. You may call the Office
of Payroll at 4240 or the Office of Temporary Services at
4181 for more information.
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