Contact
Information
| Library Media Asst. |
Carla Weber |
| Email |
cweber@bcps.org |
| Data
Clerk IV |
Catherine Presley |
| Email |
cpresley@bcps.org |
| Phone: |
410 887-4208 |
| Fax: |
410 887-2968 |
Hours of Operation
| 7:15
a.m - 4:45 p.m. Monday -Friday |
Location
9611 Pulaski Park Dr
Suite 305
Baltimore, MD 21220
Get driving directions from MapQuest. |
Review & Evaluation Services
|
| Data Clerk III |
Donna Gruzs |
| Phone |
410
887-4208 |
| Fax |
410
887-2968 |
| Email |
dgruzs@bcps.org |
Services include:
- Obtaining materials for review and evaluation
for curriculum evaluation committees
- Data input for all Instructional Media
and Textbook Catalogs
|
The MSDE Standards
for School Library Media Programs provide
the guiding principles for program development and evaluation
in the Baltimore County Public Schools.
The Automation and Media Processing
Center directly supports Standard
5.0 Resources and Resource Services by providing access to an organized collection
of information resources. Staff work closely with the Review
and Evaluation Services which are responsible for developing
Instructional Materials Catalogs and Textbook Catalogs. These
catalogs reflect materials approved by curriculum committees
for purchase and cataloging to support the K-12 Essential
Curricululm. |
|
|
Library Automation Progress
and
Update |
In 1999, school
library media specialists began the labor intensive process of
converting catalog card file data into digital MARC Records.
The outcome was our first automated catalog and circulation system
which greatly enhanced student access to information. The key
access point for students and staff continues to be maintained
on the local area network in the library media center. It has
served us well; however, the technology has progressed to very
sophisticated systems that allow users to access information
24 hours a day via web-based applications. It is now possible
for a user to conduct a search strategy using the web-based version
that not only searches local holdings, but also holdings of an
entire district (union catalog), fee-based database subscriptions
such as ELibrary, and the Interent. All for one keyword search!
This is a powerful tool to support student research and success
with school homework and assignments. It is also a powerful tool
for teachers to locate ALL information on a given topic to support
instruction in the classroom.
In 2001, the
Office of Library Information Services researched the literature
to locate highly recommended and cutting edge school library
automation systems. See review of automation systems published
in School
Library Journal (October
1, 2000). Follett's Catalog/Circulation
Plus was selected as the new software. Secondary school libraries
are currently in the process of data clean-up and conversion
and installation. The time was right due to the upgrade of school
library collections as a result of receiving 10.529 million.
. We coordinated new acquisitions from Follett Library Resources
with Follett Software Company. MARC Records for all new acquisitions
were imported into a demonstration web-based Union Catalog. BCPS is currently evaluating proposals from two automation companies for a web-based district catalog system. |
|
Automation Progress Report
Automation Support
Cataloging Tools
Contact Information
Library Land LMS Guide
MARC Records
Mission
MSDE Standards Connection
Review and Evaluation Services
The Automation
and Media Processing Center is responsible for creating equitable
access to an organized collection of information resources to
support the K-12 Essential Curriculum and reading interests
of students. The services are essential to meeting the Maryland
State Department of Education Standards for School Library
Media Programs in Maryland. The cataloging and processing
of instructional materials supports systemic goals to:
- Use resources effectively and efficiently
. - Maintain a safe and orderly learning environment
..
- Improve achievement for all students
|
The Automation and Media Processing employs
the use of technological tools in its daily operation. Machine
Readable Cataloging (MARC Records) are produced using the BiblioFile
networked software. MARC is the U.S. Standard for digitized catalog
records necessary for importing into school library media center
automated catalogs and circulation systems. These records are
produced for all instructional media (videos, computer software,
audio disks, etc.) ordered by the school system and library books
from vendors who do not provide cataloging and processing services
(annual average of 101,000 items). MARC records are delivered
to the school library via the Internet or on disk (by request).
The guiding principles are:
- Information is organized in a systematic
method using the Dewey Classification System and the Sear's
Subject Headings.
- Students, faculty, and parents have easy
and equitable access to organized collections
- Catalog and processing are essential processes
for inventory control and cost effective acquisition of new materials.
- Inventory control provides statistical
data for collection analysis (qualitative and quantitative)
and report generation.
- Staff are knowledgeable of the
BCPS Selection Policy and
are guided by its principles.
See the following documents for a detailed
description of services, responsibilities, policies, and how
to access the services.
Automation
and Media Processing Center Policy Statement
Barcode
Range Assignment Form - use to keep track of vendor's use of barcode numbers.
Cataloging
and Processing Specs
Cataloging and Processing Request Form American Association of
School Librarians
Resource Guides
These web-based guides comprise a working bibliography of resources gathered by AASL
staff to assist library media staff with all aspects of library
programming.
Cataloging
and Classification
MARC Records
|
The MARC formats are standards
for the representation and communication of bibliographic and
related information in machine readable form. See the following
for detailed information:
Library of Congress MARC Standards
Office
 Understanding
MARC
An excellent online pamphlet that has answers to all of your
questions. Published by the Cataloging Distribution Service,
Library of Congress, in collaboration with The Follett Software
Company
Catalogers Reference Shelf
Published by The Library Corporation (BiblioFile) Outstanding
online guide to all MARC information. |
|
The MSDE Standards
for School Library Media Programs provide
the guiding principles for program development and evaluation
in the Baltimore County Public Schools.
The Automation and Media Processing
Center directly supports Standard
5.0 Resources and Resource Services by providing access to an organized collection
of information resources. Staff work closely with the Review
and Evaluation Services which are responsible for developing
Instructional Materials Catalogs and Textbook Catalogs. These
catalogs reflect materials approved by curriculum committees
for purchase and cataloging to support the K-12 Essential
Curricululm. |
Library Automation Progress and
Update |
In 1991, school
library media specialists began the labor intensive process of
converting catalog card file data into digital MARC Records.
The outcome was our first automated catalog and circulation system
which greatly enhanced student access to information. The key
access point for students and staff continues to be maintained
on the local area network in the library media center. It has
served us well; however, the technology has progressed to very
sophisticated systems that allow users to access information
24 hours a day via web-based applications. It is now possible
for a user to conduct a search strategy using the web-based version
that not only searches local holdings, but also holdings of an
entire district (union catalog), fee-based database subscriptions
such as ELibrary, and the Interent. All for one keyword search!
This is a powerful tool to support student research and success
with school homework and assignments. It is also a powerful tool
for teachers to locate ALL information on a given topic to support
instruction in the classroom.
In 2001, the
Office of Library Information Services researched the literature
to locate highly recommended and cutting edge school library
automation systems. See review of automation systems published
in School
Library Journal (October
1, 2000). Follett's Catalog/Circulation
Plus was selected as the new software. Secondary school libraries
are currently in the process of data clean-up and conversion
and installation. The time was right due to the upgrade of school
library collections as a result of receiving 10.529 million.
. We coordinated new acquisitions from Follett Library Resources
with Follett Software Company. MARC Records for all new acquisitions
were imported into a demonstration web-based Union Catalog. Plans
are in progress to upgrade to Follett's Find It All - the Union
Catalog that will allow cross searching of fee-based subscriptions
and Interent resources.
Elementary school
libraries will begin the data clean up and conversion process
during the 2001-2002 school year. |
|
Bill Groth, Department
of Technology Technical Support Services, is the automation guru
for Baltimore County Public Schools. His services include:
- Onsite tech
support
- Data conversion
assistance
- Supporting the
secondary schools in the change over to Follett Catalog and Circulation
Plus software
- Equipment specs
- Assisting the
Office of Library Information Services with developing the vision
for library automation systems
 Memos
from Bill Groth
Check out the archive of all documents Bill Groth has sent to
you regarding Library Pro, Follett conversion, tips, etc.
Go
to Memo Archive
Follett Automation Software
Follett
Software Company
Information and Technical
Support
Library Pro Automation
Software
Bill
Groth's Library Pro Technical Support Website
Check out Bill's A-Z
guide for everything you wanted to know about Library Pro.
Chancery
Library Pro
Using Library Pro ...a powerpoint slide show that teaches students how to use Library Pro |
Photographs on
this website are from ArtToday, a web graphic subscription service. Your suggestions for additions are
encouraged.
Please email Della Curtis,
Coordinator Office of Library Information Services
 |
