Acquisitions, Collection Maintenance, and Electronic Access
 

 
Contents
 Acquisitions  Collection Maintenance  Fiscal and Access Issues
       

     

       
 
 
 
 
 

Acquisitions

  • Process of obtaining materials
  • Speed, accuracy, and cost effectiveness are common goals
  • Involves budgeting, identifying resources, preparing orders, checking in orders, and record keeping
 
 
 
 
 

 Components of Acquisitions

  • Standards and Policies
  • Procedures Manuals
  • Distribution Systems
  • Acquisitions Activities
 
 

Standards and Policies - Foundations

National Standards
Information Power: Information Access and Delivery

Maryland State Department of Education
Standards for School Library Media Programs in Maryland: Resources and Resource Services

MSDE Annual State Report

BCPS Collection Development Policy

HCPS Collection Development Policy

 
 

Online Procedures Manuals - Guidelines - Examples

Baltimore County Public Schools

Howard County Public Schools

School Board of Alachua County, Florida

Mesa County Colorado

COMISIÓN DE COOPERACIÓN ECOLÓGICA FRONTERIZA

Department of Education, Western Australia

Norman Public Schools

University of Illinois

Haverford College Library

Wainwright Public Library

Mount Saint Vincent University Library

 

 Class Activity
 Examine selected procedures manuals. What elements are common to all? What manuals have unique features to assist library personnel with purchasing of library materials?  Be prepared to discuss the unique features and justify your response(s).
 
  Distribution Systems - Acquisition Sources
Wholesalers, distributors, jobbers, publishers, producers, subscription agencies, dealers, remainders, vendors, and local sources such as bookstores. 
 Jobbers Baker and Taylor
Bound to Stay Bound
Brodart
Follett
Ingram
Sagebrush
AcqWeb Link to Other Vendors
 


Class Activity

Using your text, The Collection Program in Schools, go to chapter 13 pgs. 228-229, examine the jobber links above to assess the advantage(s) would you select and why?


Note: Not all selection guidelines can be determined from the website. Some information must be determined from personal contact or telephone call.

 
 

Acquisition Activities
 Preorder Work Verifying bibliographic information, checking present holdings, checking availability
 Prepare Order Selecting the distribution source. See BCPS Ordering Guidelines. Barcode Range Assignment
 Receive Order Verifying shipment with packing slip and order, checking invoice. See pg 236 text for item status report codes
 Processing Examining condition of materials and preparing for storage and circulation. District Processing Specifications. Request for BCPS Processing
 Record Keeping Maintaining records of receipt of materials, outstanding items, and filing PR's

Acquisition Tools and Services
 
 

 Collection Evaluation

 Back to Contents

Created by Della Curtis
ISTC 615
Media Selection and Evaluation
Towson University
April 2002