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Acquisitions,
Collection Maintenance, and Electronic Access |
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Collection
Maintenance
- Keeping accurate records of library holdings
(inventory)
- Assessing collection as an ongoing process
or a grand scale collection analysis
- Repairing, replacing, or weeding materials.
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Components
of Collection Maintenance
- Policies and Guidelines
- Inventory
- Collection Assessment
- Weeding and Repairing/Reordering
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Policies and
Guidelines - Examples (school,
public, and academic libraries)
Baltimore
County Public Schools
Surrey
Public Library
Digital
Library Collection Maintenance
Eastern
New Mexico University Library
Fondren
Library Collection Maintenance
Serials
Department/Bindery Information
Georgia
Public Library
Central
Texas Library
Vassar
College Library
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Inventory
Process by which
materials listed in the holdings data file are verified to determine
physical presence of item on shelf or in circulation.
Purpose
- Ensure an accurate accounting
of library materials assets.
- "Be prepared"
to justify need for funding.
Working "Smart
"with Technology
Libraries have
been using technology for many years to provide electronic access
to materials and manage libraries and collections. With the advent
of library automation, inventory has become more effective, efficient,
time-saving, and pleasurable.
Demo by Bill
Groth
Bill's
Automation Support Site
| Library
Automation Discussion Forum
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 Class
Activity |
It's
all about timing! What's to lose or gain?
- Some recommend the closing
of the library inventory for a specified period of time during
the school year.
...
- Some recommend conducting
an inventory at the close of the school year.
What do you think? Discuss
with your partner the advantages and disadvantages of each recommendation.
Is there a compromise?
Items you may wish to begin discussing are public relations,
library media instructional integration goals, etc.
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Collection Assessment - Grand Scale First
Aid Inventory
When an annual
investment of funds is not sufficient to build and rebuild library
collections, it is human nature for librarians "to hold
on to" whatever they presently own. Consequently, collections
become seriously out-of-date, unappealing, unused, and no longer
support the current curriculum. The library gains a reputation
as a place not to go when one wants good information.
Read comments
by BCPS students
BEFORE and AFTER the 2000-2001 Collection Upgrade. Turning Data Into Dollars
presentation
by Della Curtis at 2001 Computers in Libraries Conference has many analysis charts. |
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Fast
Fact
Prior to 1999, it took school libraries in BCPS 10 years
to evaluate their entire collection on a rotating basis.
In 2000, it took librarians 2-days (including training)
to produce an assessment of their entire collection.
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Website created to garner support,
record the process, and share the results of the collection analysis. |
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Weeding and
Repairing/Reordering
Purpose
Is to ensure a quality collection that is current, in good physical
condition, and supports the curriculum and personal interests
of the students. Items are assessed using the same selection
criteria used to
acquisition materials, including the following:
- inappropriate, stereotyped,
and out-of-date information (Refer to The Collection Program
in the Schools text pg. 268, table 15.2 for excellent guidelines
by Phyllis Van Orden. Also, CREW
(Texas State Library) has an excellent guide. Directions
for use of CREW guidelines..
- information has been replaced
by newer materials
- subjects no longer taught
- unappealing format ...small
print, no illustrations
- appearance and condition
- worn and torn covers and
pages
- soiled and missing pages
- dirty dust jackets
- cataloging problems
- missing barcodes and call
labels
- technology format is dated
- non-circulated materials
(5 years)
Benefits
- Visual cue of the quantity
vs quality issue
- Ensure access to reliable
information.
- Creates an organized and
uncluttered learning environment with visual appeal
- Saves time in finding
materials.
- Brightens the overall
collection look by removing dull and worn books
- Communicate to students
and staff a positive image of caring about their needs.
- Communicate a strong statement
that "Libraries are places for lifelong learning."
Check out SunLINK's
section where librarians
share some of the weeded relics!
Handling Discarded
Materials
- DO NOT throw in trash disposal bins.
- DO box send for recycling. BCPS recycles
using Follett Educational Services.
- DO give to other school libraries
in the district materials such as:
- (1) unnecessary duplicates
- (2) materials purchased
for the wrong age group.
Weeding Resources
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Weed
of the Month (SunLINK) OUTSTANDING!
Collection Development Training for Arizona Libraries
(WEEDING)
Weeding
the Library Media Center Collections - State of Iowa Department
of Education
Book Repair
Resources
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Book
Repair Links
Dartmouth
Simple Book Repair Manual
A Few Basic Book Repair Techniques
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Why
People Don't Weed
Select one of the justifications
given by Phyllis Van Orden in the text (pg. 267). How might you
change that view of weeding?
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