Cataloging and Processing Specifications for Baltimore County Public Schools

Cataloging and Processing Specifications

The following specifications are standard for all schools. They are on file with all vendors who supply books and other materials and are used by the Automation and Media Processing Center. Therefore, it is not necessary for you to supply to any vendor cataloging and processing specifications with any orders.

Use the current edition of the Abridged Dewey Decimal Classification.
Use the current edition of the Sears List of Subject Headings.
Use capital letters in the call number.
Do not use a designator for juvenile, fiction, or professional books.
Supply full MARC cataloging in US MARC 852 or MARC21 format. Use the diskette size format (IBM or MAC) specified on the School Library Media Order Cover Sheet. The preferred method of obtaining MARC Records is via the Internet.
Use barcod symbology Code 39.
Use barcode number range on books as specified on the School Library Media Order Cover Sheet . Some vendors keep a record of the last number used by your school; therefore, specify begin barcode number with next number as per school file.
Place barcode label on the back of the book, in the upper right hand corner, parallel to the spine.
Send library bindings when available. Boardbound books are not acceptable. No hardbound paperback books unless specified. No paperback editions unless specified.
Attach the spine label to the spine of the book with the bottom of the label 1 -1/2" from the bottom of the book.
Supply the book pocket, circulation card, and spine label. Do not supply a shelflist card or catalog cards.
Print (or use label) the school name and address on the title page and book pocket.
Affix date due label on back of book.
Glue the book pocket to the back fly leaf.
Send a single shipment within sixty (60) days.
Send a copy of the invoice to the "ship to" address. Arrange the invoice by author in alphabetical order.
Print the following information on the circulation cards, book pockets, and spine labels.

INDIVIDUAL BIOGRAPHY Use 921 and the first three letters of the biographee.	921 POE
COLLECTIVE BIOGRAPHY Use 920 and the first three letters of the author's surname.	920 LAW
FICTION Use the first three letters of the author's surname.	ALC
EVERYBODY (Easy) Use E plus the first letter of the author's surname.	E L
STORY COLLECTION Use SC plus the first three letters of the author's surname.	SC CHR
NONFICTION Use the first three letters of the author's surname. Do not exceed three places beyond the decimal point.	629.48 AND
PROFESSIONAL COLLECTION Use PRO plus the first three letters of the author's surname.	PRO 320 CUR
REFERENCE Use REF and the first three letters of the author's surname. Do not exceed three places beyond the decimal point.	REF 978 AND
PAPERBACK Use PB and the marking as designated above. Use this only if the items are shelved separately from the hard copy.	PB ALC
FILMSTRIP Use FS and the marking as designated above.	FS 398.2 GAL
KIT Use K and the marking as designated above.	K 398.2 GAL
AUDIOTAPE Use TP and the marking as designated above.	TP 523 ASI
VIDEOTAPE Use VC and the marking as designated above.	VC E L
STUDY PRINT Use SP and the marking as designated above.	SP 591.TRE
SLIDE Use SL and the marking as designated above.	SL 597 FIS
TRANSPARENCY Use TR and the marking as designated above.	TR 523 SPA
CD-ROM Use CD and the marking as designated above.	CD 031 ENC
COMPUTER SOFTWARE Use MRD for any computer software on disk format and the marking as designated above.	MRD 599 MAM